We don’t have to tell you how much there is to juggle when moving offices. Handling an office relocation is a lot like being a juggler, in that there are many moving parts, most of them are up in the air, and you won’t feel totally relaxed until the whole thing is over.
After years of experience, as the office movers Christchurch businesses rely on, we know that this can be a stressful day for a variety of reasons. For business owners like yourself, one of the most common concerns with an office move is that things are going to go missing, get damaged, or end up in the wrong place entirely. With so much to take care of at one time, from your employees to your valuable technology, it’s easy to let the worries take over.
Fear not, there are a few simple strategies to make sure your office relocation goes off without a hitch. Our team of movers has put together a list of quick, simple tips to help you ensure a safe and secure business relocation.
Create the Schedule to End All Schedules
Moving days often go awry because there’s no timeline that you or your employees can trust. While working with professional movers takes care of the timeline on the day, the lead-up can be just as important.
Schedule time for individual employee packing, junk disposal, backing up your technology, the works. If you’re planning on relocating in the middle of a work week, it also helps to communicate those dates to your team as early as possible so that those who are working from home can plan out their days appropriately.
Once you have your schedule, don’t be shy about sharing and enforcing it across all levels of the business. Communication pays off, especially with an office move.
Remember, be as realistic as possible about your timelines! With a team of professional office movers Christchurch businesses of most sizes can handle a full relocation in a weekend, so be sure to account for any downtime or additional employee hours while planning.
Minimise Before You Move
One step many office managers elect to skip is downsizing. Over your years in your current office, your business has likely built up a backlog of physical objects, junk furniture, paper files, and even e-waste that doesn’t need to come with you to the new space. Spending valuable truck space on moving these stockpiles not only slows down the move but encourages a system of disorganisation once you arrive in your new office.
So, don’t be afraid to downsize! A great hack to get this sorted quickly is to get your employees involved. Taking half a work day to purchase pizza for the office and get everyone to work through any junk, e-waste, or paper filing in your office space will save you many hours and trips on move day.
Schedule Your IT Team for Move Day
Downtime is inevitable during an office move, but you can shorten that downtime by doing two vital things:
1) Trust a team of professionals to safely package and shift your sensitive technology and documents.
2) Roster significant members of your IT team for the big setup once all your technology hits the new office.
Engaging your IT team for these tasks will make sure everything is disconnected, set up, and tested in the nick of time.
Conduct a Thorough Inventory
One of the biggest risks during a move is losing track of valuable equipment or sensitive documents. We recommend doing a full inventory of all your assets before moving day. Use a tracking system to ensure every item makes it to the new location, and label what you can to make it easy to keep track of while in transit.
This risk is heavily minimised when you work with professional office movers, but it still helps to do an inventory, as this can help you organise the office on the other side much more quickly.
As you can see, a great move begins well before moving day. If you’re tackling the move on your own, it’s vital to carefully schedule your packing, moving, and unpacking days to ensure nothing is lost in transit. Conducting a thorough inventory and making sure your IT team is rostered on for the shift is also vital to prevent extensive downtime.
Working with a team of professional movers can also drastically improve your experience, taking the worst of the work off your plate so you can focus on coordinating any details related to your business, rather than tracking a lost box of important documents.
It’s entirely possible to not only endure the move but actually enjoy it with these vital tips and tricks from our team. Take your time, communicate, and it will go off without a hitch.
Handle your relocation with the top office movers Christchurch has to offer.
If you want to minimise downtime and maximise safety, you need movers who can get the job done quickly and seamlessly. That’s where the Truck About team shines!
Our team has a long-standing reputation, serving as the top office movers Christchurch businesses need to seamlessly transition from one place to another. Get started with your free moving quote today.
